On Monday, 7th May 1928, while a 24 year old medical student at Barts Hospital in London, Ross started writing a journal. In it he recorded his thoughts, theorems, and goals that would eventually bring him recognition as a pioneer in the fields of Cybernetics and Systems Theory. 44 years later, his journal had 7,400 pages, in 25 volumes.
In 1972, shortly after Ross died, Stafford Beer wrote in his condolence letter to Ross's wife, Rosebud, "Look after Ross's papers. I have no idea what should be done with them, but they are very precious." — For the next 30 years, only members of his family had access to his journals.
Eventually, scans were made of all original archive material, and in January 2003, Ross's daughters gave the whole archive to The British Library, in London. Then, in March 2004, at the end of the W. Ross Ashby Centenary Conference, his daughters announced that they would make Ross's Journal available on the Internet. Now, in 2008, the digitally restored images of all 7,400 pages and the 860-card index are available on this web site in various views, with extensive cross-linking that is based on the keywords in Ross's original index.
Because Ross wrote his Journal sequentially in notebooks, numbered the pages, and indexed the contents, it has been possible to write XSL programs that generate different logical views of the information in the Journal and Index. There are eight different views. They are summarized in the following table:
| View | Description | |
| Volume-Oriented Views | Bookshelf | Shows the spines of all 25 volumes. This is the only view that was created manually. |
| Volume | Contains thumbnail images of all pages in each volume. | |
| Keyword-Oriented Views | Index Page | The index page contains the Cloud view and the Index view. |
| Cloud | A compact list of all 678 primary keywords, which link to the index entries. | |
| Index | Contains all 678 primary index entries, with all secondary terms and links to all related pages, references, and other keyword-oriented views. | |
| Cards | Contains images of Ross's original index cards for each keyword, together with the corresponding digital transcription and links. | |
| Thumbs | Contains thumbnail images of all journal pages that are indexed for each particular keyword. The thumbnails are sorted chronologically and are grouped by year. | |
| Page-Oriented View | Journal Pages | Contains the images of Ross's journal pages, generally two pages per scan. |
| Time-Oriented View | Timeline | Chronologically lists all dated journal pages with the places where Ross was at the time. |
Together, these densely interlinked views make it easy to browse purposefully through Ross's Journal and Index.
This view shows the spines of all 25 volumes.
This view contains thumbnail images of all pages in a volume. Index keywords are listed above any pages that Ross indexed. This view makes it easy to review all of Ross's index entries chronologically and to find pages that contain interesting diagrams.
Ross's original 860-card alphabetical index has been turned into a single HTML page that contains over 10,000 links to the images of the journal pages, index cards, and to other related views. Because it is all on one page, you can search through the entire index (all primary and secondary index terms) in your browser by pressing Control-F. The index page is 1 MB, which means that there can be a delay loading it.
This page contains two views: A keyword cloud and the alphabetically sorted index entries. To illustrate the different views, the following sample screenshots focus on the keyword Entropy, but these views also exist for the other 677 keywords.
At the top of the index page, the Keyword Cloud contains all 678 keywords.
Every keyword has an entry in the index that contains the complete transcription of Ross's original index cards.
This is the core of the index. From here, you have direct access to all related journal pages, references, and other views.
Keep in mind that Ross did not index the contents of every page, so there are inevitably many journal entries that can only be found by luck or by systematically reading every page in a time period of interest.
In this view, the original index cards for a particular keyword are displayed with the transcription under them, on which the digital index and all keyword links are based.
This view is useful for checking index text that has been transcribed in [square brackets] because either we couldn't read it properly, or we couldn't type it accurately, or both. If you notice an error in the transcription of an index card, please click the 'Send Index Error Feedback' link for that card to email us, so that we can correct it.
This view is particularly powerful, it contains thumbnail images of all the pages that were indexed for a particular keyword. The images are sorted chronologically, and are grouped by year. This view reveals how themes weave through the Journal, and it is ideal for investigating Ross's work one keyword at-a-time. It is the best view to use to identify when Ross first started working on a particular topic, and to identify the years in which he was more or less actively working on the topic. It is probably the best example of a new and useful information projection that was not available to Ross using his card index.
This view contains the images of Ross's Journal pages.
After the image of the journal page has finished loading, it is resized to fit the width of your browser's window.
From July 1941, on page 0963, Ross started writing a summary at the end of each chunk. He also often punctuated changes of topic with a visual doodle, which helps to find where entries begin and end.
This view lists all dated journal pages. It is useful if you want to find pages that were written on or around a particular date. If known, the place is also listed where Ross was when he wrote the page, which makes this the best view for seeing where Ross was and when.
By now you can guess how the links work.
I'm sorry that it took so long to explain all that, but if you've read all the way down to here without giving up, you'll probably want to finally take a look at the Index.